Main Duties
Day to day management of an assigned portfolio of Philip Tweedie & Company block managed developments and client owned rental properties.

Block Managed Developments

  • Manage planned maintenance of both internal and external / grounds of properties including grounds, cleaning – gutters, windows, fire alarms and extinguishers, emergency lighting, painting as per managed contract.
  • Liaise with approved contractors, organise appropriate quotations and seek approval from Property Management committee as necessary for maintenance.
  • Appoint contractor and oversee completion of works to satisfactory standard.
  • Carry out site visits and site audits as required with contractors or Management committee representatives.
  • Complete onsite audit checklist for each property as per requirements of contract.
  • Co-ordinate response to onsite property emergencies and ensure effective management of same.
  • Regularly review accounts for each managed development, including annual budgets
  • Organise AGM for each development and send out appropriate notification to property owners, including meeting Agenda.
  • Prepare year end accounts for each property, including ensuring all invoices / costs are allocated to correct property, investigating sundry charges.
  • Attend AGM as representative of Philip Tweedie & Company and provide explanation for proposed budget and queries in relation to accounts as necessary.
  • Take minutes of meeting and circulate minutes for approval following meeting.
  • Follow up and action AOB discussed and agreed at meetings.

Rented properties

  • Liaise with new clients and carry out initial rental property inspection, including completion of all relevant paperwork.
  • Carry out regular rental property inspections and liaise with the tenant /property owners regarding outcome of inspections.
  • Co-ordinate any maintenance issues with agreed contracts, ensuring property owners and tenants are kept informed.

Ad hoc duties

  • Day to day management of all rental and property management calls and correspondence, ensuring prompt responses.
  • Liaise with Insurance Company / Management committee in relation to any Insurance claims on your property portfolio.
  • Assist accounts office in debt recovery of overdue rents and management fees.
  • On going communication with property management committee and owners in relation to property queries, accounts.
  • Regular communication with contractors and clients ensuring the management and delivery of an effective and professional service.
  • Maintain an up to date record of all actions on the Company’s database


  • Attend site / properties as and when required.
  • Provide supervision of emergency calls and action if required.
  • Provide a high quality service to all clients of Philip Tweedie & Company.
  • Any other duties as deemed by the Directors to be within the scope of your skills


  • Highly organised and methodical
  • Experienced in managing a range of tasks/issues at any one time
  • Good communicator on the phone / email and in person
  • Professional attitude to getting jobs done
  • Clean driving licence
  • Available to attend evening meetings as required


  • Experience of working in rental/property management


Philip Tweedie & Company – Antrim Office

Monday to Friday: 9am to 5.30pm
Saturday:    10am to 12pm

£18-20K depending on experience

Pool car available

If you want to join our team and progress your career, please send a covering letter and CV to or Philip Tweedie & Company; 62-64 New Row, Coleraine, BT52 1EJ outlining your qualifications and experience by Friday 27th April 2018.